When planning a business event, professional exposition, or conference, savings of time and money are among the important considerations in selecting the best location. In recent years, conventions centers have emerged as the site most preferred by the business community and corporations to hold conferences, host off-site retreats, and sponsor a range of different get-togethers.
Conference halls and convention centers tend to be located in easily accessible and popular locations. In addition to conference halls, rooms, and catering services, most of them also offer up-to-date light, sound, and video screening systems. Most convention centers offer all-inclusive services for producing business events and are happy to display the excellent service they give their clients. Interestingly, in most Western nations, convention centers used to be considered too rigid and bureaucracy-riddled, but in recent years, convention centers have grown more flexible and are now very attentive to their clients’ every need.
Selecting Your Convention Center
Selecting a conventions center for your event can be tricky given the many details that must be considered while planning, such as cost, location, the number of available spaces, indoor versus outdoor options, catering type, and more. Today, it is easier than ever to find a suitable conventions center without wearing out your shoe leather. A brief search of the internet and all possibilities are at your fingertips. The website of every conventions center tells you all about the facilities, halls, rooms, and other information that must be checked before booking.
Below are some tips on selecting the right place for your event
- Start your research in plenty of time, long before the date you’ve chosen for your event. Remember: in most cases, conventions centers and conference halls are booked years in advance.
- Take into account the location and its distance from the airport, hotels, restaurants, and various entertainment centers. It is best to select a central location because this factor can affect the decision of many people in Israel and even abroad to attend or not.
- Check to make sure there is sufficient directional signage for your potential conventions center. Similarly, check the layout of the halls at the center to make sure it is easily navigable and suits your needs. See what food services are offered.
- Other details to check are cell phone coverage (some conventions centers have excellent reception while other are in dead zones), size (is it too big or too small for your needs), and equipment (does it have a large screen, computers, a Barco projector, light and sound equipment, etc.). Ask if the conventions center has any plans for renovations in the near future to avoid a situation in which your event is held amid paint tarps and scaffolding.
- Before entering into negotiations, ask the conventions center’s management for a list of preferred and/or exclusive providers (catering, sound, flowers, etc.) to help you save money in the long run. Don’t hesitate to negotiate over price and the type of services you order. Often, event managers at conventions centers – just like other service providers – are more than happy to meet you halfway.
- Check every other detail that is relevant to the event you are planning.